Onboarding document for new board members
Shared File Access – We are in a transition from using Google Drive to using Dropbox. Generally speaking, newer association files are in Dropbox and files prior to January 1, 2023 are in the Google Drive.
CommUnity – CommUnity is NWIR’s new member engagement platform. The CommUnity team has created an extensive guide and instruction manual for you, the CommUnity Starting Point. All committee meetings, webinars, events, etc. should be on the calendar and any mentions or references in social media, the newsletter, or email blasts should link to the listing on the calendar (and not directly to a Zoom or eventbrite registration link).
Items Needed for Board Retreats and In-Person Board Meetings
- Handbook 2022 – Final
- Handbook 2023 Working Draft – please make changes in google docs right in this document
- Template for Committee Goals Document (updated annually)
Various Other Resources
- Calendar – How to add something to the website calendar. Start here: CommUnity Starting Point
- Committee Meetings – How to schedule a committee meeting via conference call. Contact the office at info@nationalwomeninroofing.org if you need help.
- Council Leaders contact list – if you know the person’s name, use the member directory. Otherwise, contact info@nationalwomeninroofing.org to run a list. Contact the office at info@nationalwomeninroofing.org if you need help.
- Events Planning and Events Marketing Process for Committee Members & Council Leaders. Webpage here.
- Financial documents for councils – navigate through the Resources for Councils page on CommUnity. Contact the office at info@nationalwomeninroofing.org if you need help navigating MyCommittee. Contact Ellen if you have a question about the financials.
- Good Ideas Document – tracking of all the good ideas, feel free to review or add
- How to get funding or reimbursement for committee expenses or travel reimbursement. Contact Ellen if you need help.
- Insurance – NWIR carries Officers & Liability insurance, general commercial liability insurance, and cyberinsurance. Contact the office at info@nationalwomeninroofing.org to see a copy of the policy. Council leaders may occasionally need a Certificate of Insurance (COI) for some events. Contact the office to request a COI.
- Logos – Zoom backgrounds and all the logos are here: https://www.nationalwomeninroofing.org/membership/membership-benefits/ (you’ll need to log into MyNWIR to access)
- Marketing – If your committee is planning a webinar, event, program or initiative please start here: Planning Guidelines and Marketing Process for Webinars, Events, Programs, and Initiatives
- Member Reports Chart for NWIR. Contact the office at info@nationalwomeninroofing.org if you need help.
- Members – Overview of how to find a member. Contact the office at info@nationalwomeninroofing.org if you need help.
- Members: Committee Members – Examples of committee roles for a Made-Up Committee
- Passwords: see below for a list of the passwords
- Photos – thousands of photos; search #jobsite for photos of women on the roof. Contact Elizabeth at elizabeth@nationalwomeninroofing.org if you need help.
- Tracking Documents for Potential Volunteers, Committee Members, etc. Contact Katie Bodiford (katie@nationalwomeninroofing.org) if you need help.
- Webinars – If your committee is planning a webinar, event, program or initiative please start here: Planning Guidelines and Marketing Process for Webinars, Events, Programs, and Initiatives
- Website Calendar – Begin with the CommUnity Starting Point. If you have questions after reading the guide, contact the office at info@nationalwomeninroofing.org
- Zoom Backgrounds – https://www.nationalwomeninroofing.org/membership/membership-benefits/ (you’ll need to log into MyNWIR to access.
Policy and Practice Documents
- DEI Policy, approved June 21, 2021
- Practice and Policy Statements (role of men, use of the database and emails, promotion and responsibilities of sponsors, restricted attendance at events)
- Association Bylaws – Most recent update (until 8/21/2023) was 2017. Most recent version will be posted soon.
- Whistleblower Policy 2016/2017 is the most recent version.
- Record Retention and Document Destruction Policy 2016/2017 is the most recent version.
- Code of Ethics 2016/2017 is the most recent version.
- Antitrust Policy 2016/2017 is the most recent version.
- Travel Reimbursement Policy – adopted by the Board of Directors on September 17, 2018; amended by the Executive Committee in November 2021.
- Council financial guidelines
- Council social media guidelines
Passwords for NWIR website
- Membership Benefits – your password is unique to you; you’ll need to log into the association management system, MyNWIR
- Resources for Council chairs – your password is unique to you; login on CommUnity
- Resources for the board of directors – nwirbodinc2016
- Resources for sponsors – nwirsponsorsinc2016
- Webinar Archives – your password is unique to you; you’ll need to log into the association management system, MyNWIR
- Content Resource Library – your password is unique to you; you’ll need to log into the association management system, MyNWIR
- Members Only Mentoring Blog – your password is unique to you; you’ll need to log into the association management system, MyNWIR
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Hosting a ZOOM call on the NWIR account: No time limit on meetings but it is limited to 500 participants. This is only for the primary host to log in. Everyone else should join using the link on the calendar event. We have TWO Zoom accounts, please use the one that is assigned for your use.
Zoom Account #1 – To be used by all Committees except education and by all Councils:
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- Username: info@nationalwomeninroofing.org
- Password: nwirINC2016 (that’s nwir all lowercase – then INC all uppercase – then 2016)
- Host key: 342266
- Account: 54897535
Zoom Account #2 – To be used for BOD meetings, EC meetings, and the Education Committee:
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- Username: nwir@civicamanagement.zendesk.com
- Password: NWiR2016 (that’s capital N, capital W, lowercase i, capital R – then 2016)
- Host key: 532649
- Account: 54897535
Constant Contact
Username: nationalwomeninroofing
Password: WomenRule17$
Connected to email: info@nationalwomeninroofing.org
Survey Monkey
Username: nwir
Password: womenrule19
Connected to email: elizabeth@nationalwomeninroofing.org
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